High Road Baptist Church (IHRBC) is committed to protecting and respecting your privacy. This policy outlines
how we collect, make use of, communicate and disclose personal information. This statement outlines the ways
in which we seek to be compliant with current data protection legislation (General Data Protection Regulation –
GDPR), and the rights each person has regarding the handling of their personal information.
Data controller – determines the purpose and manner by which personal data is processed – GHBC CLG
Data processor – responsible for processing personal data on behalf of the data controller and under their
Personal data – information relating to a living individual who can be identified from that data, whether held in
electronic records or in paper or manual filing systems
Data subject – the living individual whose personal data we hold
3. WHAT IS PERSONAL DATA?
Personal information relates to a living individual who can be identified from that data. Identification can be by the
information alone, or in conjunction with any other information in the data controller’s possession or likely to come
into their possession. This may be held in electronic records or within structured manual filing systems, and also
extends to ‘online identifiers’ such as computer IP addresses.
4. OUR POLICY FOR PROCESSING YOUR PERSONAL DATA
High Road Baptist Church seeks to ensure that all data processing operations comply with its obligations under
the General Data Protection Regulations (GDPR), specifically by:
keeping personal data up-to-date
storing and destroying personal data securely
not collecting or retaining excessive amounts of data
protecting personal data from loss, misuse, unauthorised access and disclosure by ensuring that appropriate
technical measures and processes are in place to protect such data
5. HOW DO WE USE/PROCESS YOUR PERSONAL DATA?
High Road Baptist Church uses your personal data for the following main purposes:
to enable us to meet all legal and statutory obligations
to maintain our church list of members, friends and regular attenders
to deliver our church ministries and activities including: Sunday & midweek services, special services,
(including dedications, baptisms, weddings & funerals), special events (including conferences, inter-church
meetings, community meetings), children’s work, youthwork, young adults’ work, Seniors’ work, Global
mission, men’s and women’s ministries, small group activities, counselling services, support for those
experiencing separation or divorce, enquirers’ courses (such as Alpha & Christianity explored), football club,
and other ad hoc services & ministries
to enable us to provide community services for the benefit of the public (including Toddler Group, Seniors’
to provide news and information relating to events, activities and services running at GHBC
to promote and include others in our services through photographs, sound recordings, video recordings and
live webstreaming of services and selected events
to provide pastoral support for members and others connected with our church
to safeguard children, young people and adults at risk
to recruit, support and manage our employees and volunteers
to maintain our own accounts and records (including the processing of gift aid applications)
to maintain and secure our property and premises
to respond effectively to enquirers and handle any complaints
to adhere to legal requirements e.g. for weddings
in the renting out of church premises, and properties owned by the church
6. WHAT IS THE LEGAL BASIS FOR PROCESSING YOUR PERSONAL DATA?
The following legal grounds apply to personal data processed by GHBC:
• explicit consent of the data subject so that we can provide information about news, events, activities and
services, can process visual images, process gift aid donations, and can provide marketing / fundraising
• where processing is necessary in order to fulfil a contract (e.g. with employee or supplier)
• where processing is necessary to carry out obligations under employment, social security or social
• Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim
• The processing relates only to members or former members (or those who have regular contact with GHBC
in connection with those purposes); and
• There is no disclosure to a third party without consent
7. SHARING YOUR PERSONAL DATA
Your personal data will be treated as strictly confidential and will only be shared with other members of the church
in order to carry out a service to other church members or for purposes connected with the church. We will only
share your data with third parties outside of Gold Hill Baptist church with your consent.
8. HOW LONG DO WE KEEP YOUR PERSONAL DATA?
We will keep data only as long as it is deemed necessary – taking into account legal obligations, accounting & tax
obligations, and considering what would be reasonable for the activity concerned.
Specifically we retain membership data whilst it is still current, details of donations, gift aid and salary payments